c-ECO Systemic Governance Initiative — Privacy Policy
Johann Christian Hasse Foundation | c-eco.org | General Website and Contact Practices
Official Notice
This Privacy Policy describes how the Johann Christian Hasse Foundation and the c-ECO Systemic Governance Initiative collect, use, store, disclose, and protect personal information submitted through the c-eco.org website, related institutional pages, contact channels, and associated digital interfaces.
PRIVACY POLICY
The controller responsible for the collection and handling of personal information under this Policy is the Johann Christian Hasse Foundation, acting in support of the c-ECO Systemic Governance Initiative.
§1. References in this Policy to “Foundation,” “c-ECO,” “we,” “our,” or “us” refer to the Johann Christian Hasse Foundation and the institutional operation of c-eco.org.
§2. This Policy applies to personal information collected through our website, institutional communications, downloadable materials, inquiry forms, fellowship-related links, and other website-based interactions unless a more specific notice governs a given submission flow.
This Policy applies to visitors to our website, individuals who contact us with inquiries, applicants or prospective collaborators who voluntarily submit information to us, and other persons who interact with our institutional interfaces.
§1. Where a specific page, call, intake form, fellowship submission, or licensing flow contains a separate privacy notice or submission notice, that specific instrument shall complement this Policy.
§2. This Policy does not govern third-party websites, platforms, or software providers not controlled by us, even where such providers are linked from our site.
We may collect personal information that you voluntarily provide to us, as well as limited technical information generated through normal website use.
§1. Voluntarily submitted information may include name, email address, country, city, organization, professional role, LinkedIn or professional profile, message content, and any other information you choose to provide in a contact form, inquiry, application, or email.
§2. If you submit files, attachments, case materials, CVs, proposals, research notes, or other supporting documents, we may collect the information contained in those materials to the extent necessary to review or administer the submission.
§3. Website-generated information may include IP address, browser type, device information, operating system, approximate location by IP, referral source, pages visited, time spent on pages, and other standard analytics or server-log information.
We use personal information only for legitimate institutional, operational, administrative, security, and communications purposes connected to the functioning of the website, the Foundation, and the c-ECO initiative.
I — to respond to inquiries, requests for information, and institutional communications;
II — to review submissions, proposals, applications, and expressions of interest;
III — to administer fellowship, collaboration, licensing, research, or partnership-related workflows;
IV — to operate, secure, maintain, and improve the website and related digital services;
V — to maintain institutional records and internal administrative logs;
VI — to protect legal rights, investigate misuse, prevent fraud, or preserve website integrity;
VII — to comply with applicable legal, regulatory, or evidentiary obligations.
We process personal information on the basis of consent where submission is voluntary, on the basis of pre-contractual or contractual necessity where relevant to a requested service or institutional relationship, and on the basis of legitimate institutional interests where necessary to operate, secure, and administer our activities responsibly.
§1. Where you voluntarily contact us or submit information through a website form, you acknowledge that we may use the submitted information for the purpose reasonably connected to that submission.
§2. We do not seek to collect sensitive personal data unless it is voluntarily provided and materially relevant to a requested accommodation, institutional review, or specific legal-administrative process.
We do not sell personal information. We may disclose personal information only in limited circumstances consistent with this Policy.
§1. We may share information with service providers who support website hosting, form processing, email delivery, cloud storage, security, analytics, or technical maintenance, strictly to the extent necessary for those functions.
§2. We may share information internally with authorized institutional personnel or advisors who require access for review, administration, due diligence, or operational support.
§3. We may disclose information where required by law, subpoena, court order, legal process, or where reasonably necessary to protect rights, safety, security, property, or integrity of the Foundation, c-ECO, applicants, collaborators, or the public.
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, for institutional recordkeeping, for security and audit purposes, or as otherwise required by applicable law.
§1. Inquiry data may be retained for follow-up, administrative continuity, and historical reference.
§2. Submission-related materials may be retained for review, evaluation, internal documentation, or later institutional reference where the submission remains relevant to ongoing communications or program administration.
§3. Where deletion is requested, we may retain limited records where necessary to document the request, comply with law, preserve evidentiary integrity, or protect legal interests.
We use reasonable technical and organizational measures to protect personal information against unauthorized access, misuse, disclosure, loss, or alteration.
§1. Such measures may include secure hosting environments, password protection, restricted access, software updates, backups, and other standard digital safeguards reasonably available to us.
§2. No transmission over the internet or digital storage environment can be guaranteed as absolutely secure. Submission of information through the internet therefore occurs with acknowledgment of that residual risk.
Our website may use cookies, analytics tools, server logs, or similar technologies to maintain website functionality, understand website traffic, and improve user experience.
§1. Some cookies may be necessary for site functionality, layout persistence, language handling, security, or technical performance.
§2. Where non-essential analytics or similar tools are used, users may restrict or disable them through browser settings, subject to the limitations of the relevant platform configuration.
§3. Blocking all cookies may affect certain website features or technical behavior.
Subject to applicable law, you may have the right to request access to personal information we hold about you, request correction of inaccurate information, request deletion in certain circumstances, object to certain uses, or request that we limit processing.
§1. You may also ask us to stop sending non-essential communications or marketing-related communications.
§2. We may require reasonable identity verification before acting on a request involving personal information.
§3. Certain information may be retained notwithstanding a request where necessary for legal, evidentiary, administrative, or security reasons.
Because our digital infrastructure, collaborators, or service providers may operate in different jurisdictions, personal information may be stored, accessed, or processed outside the country from which it was submitted.
§1. By using our website or submitting information to us, you acknowledge that such cross-border handling may occur where reasonably necessary to operate the site or administer institutional functions.
This website and the institutional activities described on it are not directed to children.
§1. We do not knowingly solicit or collect personal information from children under the age required by applicable law for independent submission.
§2. If we learn that information from a child was submitted without appropriate authorization, we may delete that information.
We may revise this Privacy Policy from time to time to reflect operational, legal, technical, or institutional changes.
§1. Updated versions may be posted on this page with revised effective language or date references where appropriate.
Versioning Note
This page should ideally include a line near the footer such as: Version 1.0 | Effective Date: [Month Day, Year].
Questions, requests, or concerns regarding this Privacy Policy or our handling of personal information may be directed to: